Getting Started

Congratulations!  You are using the Arcadia Total Skills Centerâ„¢ and / or the Arcadia Total SIMâ„¢ application, from EMS, the most experienced makers of automated clinical skills software.

To begin, familiarize yourself with the terms in the glossary on the next page, and the tasks available to you as defined in "Using the TSC and TSIM Application".  Each screen within the application displays instructions and references for ease of use.  Below is a brief description of the basic steps you will want to take to begin the process of building your own customized Total Skills Center system.  Refer to this reference guide for more complete descriptions and tasks available to you.

Step One:  Define your Institute

Your Institute parameters may have been defined in advance.  Check to make sure your Institute owner contact information is accurate. Institute parameters, time slots, support files and holidays are customizable to meet your needs.

Step Two: Enter Users

Users will either be entered into your database using a simple bulk upload process OR your central IT directory may be linked to your Arcadia application.  Speak with your EMS representative to discuss the best method for you.

 

When entering directly, add faculty and staff users into the Arcadia application, and allow them access to the areas you have defined.  Each user will require a unique user name and password. You may utilize the easy bulk upload process, or if a centralized active directory is used on your campus, the parameter may be established so that each person will use their campus user name and password to access the system.

 

Users:

You will want to identify your faculty and staff Users and the tasks they will be performing as you begin to set up your Arcadia solution.  Plan roles for your users before entering them into the system.  Roles determine the user access levels.  In the event that active directory is used, you will want to assign appropriate roles to staff who will need to have access to your application.

 

Roles:

When installed, three predefined Roles are included in your Arcadia system: Superuser, Student and SP. You may choose to use these and/or create your own. A Role is a set of task groups.  One Role is assigned to a user to allow access to the tasks you want to make available to them.

 

Tasks and Task Groups:

Task Groups may also be defined as the tabs at the top of the Arcadia page. Task groups are the bundles of tasks or tools used to perform specific functions. Your Arcadia application comes complete with Tasks and identified Task Groups. You may modify the Task Groups to meet the needs of your institution.

Step Three: Enter Students, SPs

Enter your students and standardized patients in the Student and SP portions of the application.  Your SPs will need a unique user name and password to access the SP Checklist and also the SP Web portals (TSC only).  Your students will require a student ID number.  A student user name and password will be required if they are to have access to their recorded encounters in the integrated Arcadia Digital AV application.  If a centralized active directory is used on your campus, the parameter may be established so that each student will use their campus user name and password to access the system.

Step Four: Create SP Cases (TSC)

Begin to define your Cases.  A good first step to this is to create Case Classifications and Item Categories. Case Classifications help you to organize your cases and see the case details at a glance. Item Categories organize the checklist and post encounter items that will be used in evaluation. Item Categories further define the type of responses (Yes/No, Scale of 1 to 5, etc.) and the grading type that will be used in SP Checklists and student Post Encounter exercises.  Create your Cases and attach any word documents, training materials or media files that you wish.  If you will be using SP Checklists, Student Post Encounter exercises, Student Surveys or Self Evaluations, these items will be entered here.  You may choose to add more generic items in the Item Library first, to make creating the checklist and post encounter questionnaires a snap.

or Create Simulation Scenarios (TSIM)

Use a creation wizard to define simulation scenarios. Identify the objectives, management paths, inventory and actors needed and debrief plan. Create pre and post scenario learner activities and evaluation checklists.

Step Five: Inventory Management (TSIM)

Define the capital and consumable inventory available in the Simulation Center. Inventory may be associated with the scenarios to alert center staff as to required equipment and additional materials needed when scheduling the session.

Step Six: Create Case Collections and Blueprints  (TSC)

In the Total Skills Center application, encounters between students and SPs or simulators are organized in the form of Sessions. Each Detailed SP Session pulls cases from a collection of cases called a Case Collection.  This is just a way to help you organize the cases you will use and filter out the cases you will not need for the activity.

Blueprints define the sequence in which the students will rotate through the session.  The Blueprint is the users "road map", designating where the student is expected to be and when. The user can create automatic or manual blueprints and can add, delete, or edit the information in the Blueprints.

Step Seven: SP Sessions (TSC) or Scenario Scheduling (TSIM)

The Session Task Group is used for creating a session for training or evaluation, selecting the cases to be used for a session, scheduling SPs and defining the student rotation for a session.  Sessions are displayed in calendar format with date and time. There are different session types including Detailed Sessions, Instant SP Sessions and Team Sessions. Detailed Sessions are particularly useful when you will be working with a large number students or utilizing a large number of rooms, encounters and/or cases. Detailed Sessions are created utilizing a step by step method. Print a pre-session checklist to assist you with your session activity. You may choose to create Email Templates to notify your students, faculty or SPs of your upcoming session. Sessions are editable at any time.  Session details and blueprints may be printed for staff, SP or student use.

Instant SP Sessions

In Instant Session differs from a Detailed session in that it may be created without the need for a blueprint or Case Collection. All case, evaluator and student information is scheduled directly into the session grid and one or more students may be assigned to an exam room. This type of session may be particularly useful when you need to create a session quickly and do not intent to use a large number of cases, rooms, encounters or students.

Scenario Scheduling (TSIM)

Scenarios may be scheduled by the SIM Center administrator.  In addition, institution faculty and staff may request time in the Simulation Center by creating a Session Request on-line. Requests may then be accepted or denied by the sim center administrator, using the Session Schedule tool. Once scheduled, the simulation room, inventory and participants are assigned and saved to a central calendar.

Step Eight: Scoring and Reporting

In addition to SP Checklist evaluation, determine who will be completing the scoring of students post encounter exercises, assign  scoring rights and report rights and explore the reporting options available to you.  Evaluator and student responses may be reviewed and edited and scoring properties may be changed following a session. Familiarize yourself with the reports available to you and choose which ones will best fit your needs.  

Note: scores within Arcadia reports are based upon a weighed mean percentage rather than a point score. When looking for raw scores, consider exporting question scores.  

Keep in mind

This will become your database for case and scenario content, user profiles and performance data. As with any database, it will be created over time.  Once cases, scenarios and performance checklist items are created, they may be used time and time again.  Because this is a database, you will be allowed to retire most items from view, but in many cases delete is not an option.

There are only a few navigational styles within the application, making each page easy to understand.  Use the Save and Cancel or Back buttons with the application itself rather than the web browser back button for best results.

Common icons in the application are:

Congratulations!  

You have set up your personalized Arcadia Application!  Your system is dynamic and customizable.  Take your time to learn about the complete application so that you can tailor it to meet your Institutions needs. This reference guide has been created to offer you step by step instruction and information.

 

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